Terms and conditions
Please note that the English Language Version of these competition rules (‘the Rules’) is binding. Any queries about the rules should be sent to firstname.lastname@example.org
1. Competition Details
- The Out of the Blue: The Prince of Wales’s Commonwealth Environmental Photography Awards (‘the Competition’) is organised by The Prince of Wales’s International Sustainability Unit (ISU) (‘The Organisers’). The ISU is part of The Prince of Wales’s Charitable Foundation which is a registered charity in the UK (Charity Number: 1127255) having its registered office at Clarence House, St James’s London SW1A 1BA.
- The Competition is open to all Commonwealth citizens.
- Only images taken in Commonwealth countries will be accepted.
- The Competition comprises three thematic categories (‘the Categories’). Each category is open to entrants under and over 18 at the final deadline date and a prize will be given to the best over 18 and the best under 18 entry in each category. Winning entrants will be requested to submit proof of date of birth.
- The Categories are comprised as follows:
- Nature’s Assets: Images in this theme will be judged on their power to inspire a greater appreciation of the natural riches of our blue world. They might, for example, convey the beauty and wonders of marine wildlife, of coral reefs, sea grass meadows, kelp forests, marshes or mangroves.
- People and the Oceans: Images in this theme will be judged on their ability to convey the interdependence between the human world and that of the oceans, seas and coastal environments. Winning entries might, for example, emphasize how healthy marine environments sustain people’s welfare through fishing or tourism.
- Human Impacts: Images submitted in this category will be judged on the extent to which they might raise awareness about the different ways in which the human race can impact on oceans, whether positively or negatively.
- Whilst this competition is primarily focused on oceans and seas, images of inland water bodies are also eligible, such as rivers and lakes.
- Smart phone entries are welcomed and actively encouraged across all Categories. There will be a ‘Highly Commended’ award given to the best smartphone entry.
- All entries that meet the conditions of entry will be published on the Competition website [www.outofthebluecompetition.com].
- The public can express whether or not they like an image through a ‘like’ function on the website. The image that receives the most likes will receive a ‘Highly Commended’ award. ‘Likes’ will not impact the main awards. These will be judged by a professional international judging panel.
2. Entering the Competition: Conditions of Entry
- All entries must be received by 17.00 BST on the afternoon of Sunday 6th September 2015 (‘the Closing Date’).
- The Competition is open to all Commonwealth citizens except judges and individuals involved with, or employed by, the Organisers, official partners or sponsors of the Competition.
- Images must be taken within a Commonwealth country as defined by http://thecommonwealth.org/member-countries .
- By entering the Competition, the entrant agrees to maintain the highest standards in all actions and communications relating to the Competition and not to do or say anything that does or might damage the reputation of the Organisers, the Competition, the other entrants, or the official partners, supporters, or sponsors of the Competition or the Exhibition. Entrants accept that by entering into the Competition they do not have any rights to any intellectual property of the Competition and/or the Organisers. Entrants also agree not to use any names, logos or other intellectual property of the Competition or its Organisers or to make any public statement regarding the Competition, the Organisers or the other entrants without the prior written consent of the Organisers.
- It is the responsibility of each entrant into the Competition to ensure that they have read, and to abide by, the Competition Rules. By submitting an entry, each entrant agrees to abide by these Rules and to ensure that their entry complies with the Rules. Any entry that does not comply with the rules will not be published on the Competition website and will be disqualified. Winning entries which may later be found to have infringed any of the competition’s rules, will have their prizes withdrawn.
- Entrants are not permitted to submit entries that:
(ii) portray captive or restrained animals, animal models, and/or any other animal being exploited for profit unless for the purposes of reporting on a specific issue regarding the treatment of animals by a third party;
(iii) have been captured using live bait for the specific purposes of the competition;
(iv) have been awarded any prize, recommendation or other award in any national or international competition at the time of entry.
- The Organisers have the final and binding decision on all matters relating to the Competition. No negotiation will be considered. The Organisers reserve the right to amend the Rules and to waive breach of the Rules at their sole discretion, acting reasonably.
3. Competition Ethical Guidelines
- Any breach of the ethics of the Competition as described below will constitute a breach of the Rules.
- Entrants are expected to submit entries that are consistent with the purpose and spirit of the Competition.
- Entries must not deceive the viewer or attempt to disguise and/or misrepresent the reality of nature.
- Information provided in the summary caption that accompanies the image must be complete, true and accurate.
- Entrants must not do anything to injure or distress any animals, alter or destroy natural environments in an attempt to secure an image for the Competition.
- Entrants are responsible for ensuring full compliance with any national or international legislation that may apply and for securing any relevant permits that may be required for their photography.
- If images include human subjects, the subject’s permission for their image to be used must be secured prior to entry and made available on request by the Organisers.
- If the Organisers suspect that an entry has been achieved through cruel or unethical practices, which includes the use of live bait, for the purposes of the competition, the entry will be disqualified and the Organisers reserve the right to report the entrant to the applicable authorities.
4. Entering the Competition: Submission
- Entry into the competition must be made via www.outofthebluecompetition.com.
- Submission of entries signifies that the entrant fully agrees to the Terms and Conditions and Competition Rules before submitting their image.
- Each entrant is allowed a maximum of five (5) entries into the Competition.
- Each entrant must submit a short prose narrative with each photographic entry up to a total of 200 words. This should be in English and include a brief summary of what the image is showing, why they think the image is relevant to the category and why it is important that the image is published.
- Entrants must give details as to how the image was taken and the location where it was taken. These will not be shared with the judges at the time of judging.
- Entrants must not include their name in the summary or give any information regarding their identity.
5. Specifications for Submissions
- Submissions must be in digital format but do not need to have been taken on a digital camera.
- Smart Phone entries are welcomed and encouraged.
- All entries must be submitted as JPEGs. Most images should upload without issue if they are JPEG format and you will not need to alter the size. If you are having trouble please check all images are a maximum of 2500 pixels wide (if landscape) or 2500 pixels high (if portrait) and a maximum size of 5MB in JPEG format. Images should be in sRGB colour space. No borders, watermarks or signatures are to be included. Only JPEG files will be accepted.
- Any entry that cannot be authenticated or is not of an acceptable quality will not be published on the competition website and the entry will be disqualified.
- Digital adjustments, such as and including the following: burning, cropping, dodging, sharpening tone and contrast, noise reduction, stitched panoramas and minor cleaning work, are permitted so long as they are reported within the caption information and comply with the Competition’s principles of authenticity so that they do not deceive the viewer or misrepresent the reality of nature. Composite images are not allowed. Adding, moving or removing objects, animals or parts of animals, plants, people etc. are not permitted.
- Entrants must not include their name in either the image caption or the title of the entry, or on the image itself.
6. Judging of the Competition, Awards and Prizes
- The Competition will be judged by an independent panel of five expert judges. The Judges will select the winning entries and finalists within each Category and award the ‘Highly Commended’ entries as described previously.
- During judging, the Judges reserve the right to move entries from one category to another where applicable and appropriate and with the express permission of the Organisers.
- Judges will determine the following awards:
(a) 1x Out of the Blue: The Prince of Wales’s Commonwealth Environmental Photography Award Winner
(c) 1x over and 1x under 18 winner of Category ‘Nature’s Assets’
(d) 3x over and 3x under 18 finalists for Category ‘Nature’s Assets’
(e) 1x over and 1x under 18 winner of Category ‘People and the Oceans’
(f) 3x over and 3x under 18 finalists for Category ‘People and the Oceans’
(e) 1x over and 1x under 18 winner of Category ‘Our Impacts on the oceans’
(f) 3x over and 3x under 18 finalists for Category ‘Our Impacts on the oceans’
(g) 1x Highly Commended Smart Phone Entry
(h) 1x Highly Commended Public Liked Entry
- Only Category Winners will be considered by the Judges for the ‘Out of the Blue: The Prince of Wales’s Commonwealth Environmental Photography Award’.
- Prize winners will be notified in strict confidence in October 2015 by written letter, as well as email or telephone. It is a condition of entry that the entrant does not disclose the details of any short-listed or winning entries to any third party until the official results are announced.
- The list of prizes is available on the www.outofthebluecompetition.com. They are non-transferable and there are no cash alternatives.
- All prize-winning and finalists’ images will be displayed in an exhibition (‘the Exhibition’) at The Commonwealth Heads of Government Meeting (‘CHOGM’) in Malta in November 2015.
- All images selected for the Exhibition will be published in a book that will be distributed at the CHOGM meeting. All Award Winners and Finalists will receive a copy of this book.
8. Publicity Related to the Competition
- By entering the competition, entrants agree that if their entry is selected by the Judges for an award, they will participate in related publicity and agree to the use of their name and their entry in advertising, promotion and publicity of the Competition and Exhibition without additional compensation
9. Intellectual Property Rights
- All entries must be the original work of the entrant and must not infringe the rights of any other party.
- The entrant must be either the sole owner of the copyright of the entry/entries submitted or have secured the written permission of the copyright owner or any joint owners of copyright to submit the entry/entries into the Competition. A copy of any such written permission must be supplied to the Organisers on request.
- If the entrant is not the sole copyright owner of the entry/entries, they must agree to notify the Organisers at the time at which they submit their image into the competition, providing the names of all copyright owners.
- The ownership of the copyright in any entry submitted to the Competition will remain with the copyright owner(s) and the photographer will be credited (eg © photographer’s name). The photographer agrees that the Organisers will not be liable to the photographer in the event of inadvertent omission of the credit.
- By entering the competition, entrants accept that their images may be shared via social media by website users. The Organisers are not responsible for omission of credit by third parties using social media to share competition entries.
- On entering the Competition, the entrant grants the Organisers a non-exclusive, irrevocable licence to reproduce, publish, exhibit and communicate to the public, by any means and in all media throughout the world, any entry which has been selected by the Judges and the image selected for a Highly Commended Award via public vote. This licence applies in relation to the Competition and Exhibition which shall include (with the right to sub-license where necessary) any of the following uses:
(i) the process of judging the Competition (including the public vote);
(ii) display during the awards ceremony and Exhibition;
(iii) publication in and on the front cover of a printed book to accompany the Exhibition
(iv) publication in other magazines or print media which the Organisers (or their official partners, supporters, or sponsors) may produce;
(v) publication on relevant parts of the Organisers website, including within interactive elements available for viewing or download;
(vi) in publicity materials (including social media);
(ii) Inclusion in any and all publications associated with the Competition and Exhibition.
10. Legal Responsibility
- Proof of electronic submission is not proof of receipt by the Organisers. Receipt of entry will be confirmed by the publication of the entry on the Competition website.
- The Organisers regret that they cannot accept legal responsibility for any loss of, or damage to, any entries submitted into the Competition, howsoever caused, or for any other loss or damage as a result.
- The Organisers regret that they cannot accept liability for the misuse of images by any third parties.
- Non-awarded digital entries submitted into the Competition will not be stored by the Organisers and will not be returned to the entrant after the names of award winners are announced.
11. Data Protection
- The personal data of entrants will be managed by the Organisers in accordance with the principles of the Data Protection Act 1998.
- The Organisers will collect personal data about entrants (and the entrant’s parent/guardian where it applies) at the time of registration, and where otherwise provided in order to administer the Competition and/or all associated activities.
- Entrants will be asked at the time of registration if they would like their contact details added to the mailing list administered by the Organisers in relation to the Competition and will be used accordingly.
- Entrants may contact the Organisers at any time to update their details and/or preferences regarding the permitted use of their personal data.
12. Governing Law
- This Competition shall be governed by and construed in accordance with English law. The courts of England shall have exclusive jurisdiction in relation to any claim, dispute or difference relating to this Competition.